Free template

User Story Template

Write user stories in the As a / I want / So that format, with acceptance criteria, estimates and priority.

Use this template in Taskmei Download Excel Download PDF

User Story Template preview with example rows
ID	As a…	I want…	So that…	Acceptance criteria	Story points	Priority	Notes
US-01	customer who forgot my password	to request a reset link by email	I can get back into my account without contacting support	Link arrives within 2 min; same confirmation for unknown emails; link is single-use	5	High	Security review needed
US-02	customer	to save items in my cart as a guest	I don't lose them before I sign up	Cart kept for 30 days on the same device; merged on sign-up	5	Medium
US-03	finance manager	to export the monthly report to PDF	I can share it with the board	PDF matches on-screen totals; includes company logo and date	3	Medium	Use existing report layout
US-04	support agent	to see a customer's recent orders on their profile	I can answer questions faster	Last 10 orders shown with status; loads in under 2 seconds	3	High

Example rows shown. The download includes extra blank rows ready for your team.

How to use this template

Name the user. Use a specific role or persona rather than 'user', for example 'support agent' or 'first-time customer'.
Describe the goal, not the solution. Write what the person wants to do, leaving the implementation to the team.
Explain the benefit. The 'so that' clause is what lets the product owner prioritise the story.
Add 3–5 acceptance criteria. Make each one testable and include the important edge cases.
Estimate together. Estimate story points as a team during refinement, then set priority.

Tips

Check each story against INVEST: Independent, Negotiable, Valuable, Estimable, Small, Testable.
If you have more than five acceptance criteria, consider splitting the story.
Use our free AI user story generator to draft a first version.

Run it as a live board instead

Spreadsheets go out of date the moment the sprint starts. In Taskmei the same information lives on a live board: backlog items, sprints, risks and Definition of Done stay current and feed dashboards automatically. Use this template in Taskmei on the free plan.